Prot-On disrupts the ecosystem established between IRM and DLPs…

Prot-On, an IRM (Information Rights Management), becomes the cornerstone for the protection of information and DLPs (Data Loss Prevention) provide a strong complementary solution.

Information leakage is one of the major problems facing companies today. It represents a strong risk to investments in R&D, to the corporate image, can lead to law suits based on lack of compliance with data protection laws and, ultimately, can negatively impact the company´s bottom line.

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DLPs (Data Loss Prevention) are tools designed to prevent information leaks. They are based on ensuring compliance with predefined rules that make up the company’s information security policy. They mainly consist of filters on email and internet access, control of exit devices storage, etc. They put up barriers to stop confidential information from leaving the organization and allow for monitoring access to that information from within the company.

But companies are not islands, and the need to exchange information with suppliers, partners, customers and public administration, lead to relaxing of the established DLP (Data Loss Prevention) rules within an organization, leaving known but required security flaws. Once confidential information has left the company, the internal control provided by DLPs disappears and the trace on who, how and for what the information was accessed is lost.

IRM software

IRM (Information Rights Management) or E-DRM (Enterprise Digital Rights Management) solution base the protection of information on file encryption and management of permissions assigned to users of the information.

Traditionally, IRMs are expensive tools that require an extensive effort to integrate within an organization. The users which these systems can recognize and control are limited to those registered in the corporate directory. The problem is the corporation is not an island and workers need to share documents with third parties outside the organization. As it is not feasible to include external users within the corporate directory, the results are that, just when encryption is needed most, sensitive documents are shared outside the organization without protection and without control of the IRMs. .

Prot-On combines the advantages of DLPs and IRMs and overcomes their limitations. Strictly, Prot-On is an IRM and its main feature is the encryption and management of use licenses, however the management layer that it provides for corporate environments provide many of the characteristics of a DLP. The administrator decides and assigns permissions to the users protecting the documents and can maintain control of a which users are granted access and who can do so. The administrator also has the ability to track document use from anywhere and at any time.

Documents log activity

Image: Prot-On Log Activity

Also, because Prot-On is provided as a public service it ensures the company no longer becomes an island of data. A user in an organization will be able to send protected information to someone outside the organization, if the administrator allows it, by simply knowing the user’s email address, without compromising the security of the document.

In conclusion, Prot-On, an IRM, becomes the cornerstone for the protection of information in companies of any size, and can be complemented by tools like DLPs in organizations that can afford them depending on their size and resources.

If you want to try our solution IRM, write us or start using our solution Small Business Service only 12.5€ by user/month.